Official Specifications
Role Overview & Mandate
Executive Summary
Overview The EA roles are responsible for looking after the administrative requirements across the business. The team...
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Overview
The EA roles are responsible for looking after the administrative requirements across the business. The team should be flexible to provide support where needed. Reporting to the Manager / Executive Assistant, these roles sit within the Secretariat team and offer excellent exposure to key stakeholders across the Senior Management Group and externally.
How will you contribute?
- Operating as part of the administrative pool of resource, providing flexible support where needed to the Senior Management Group
- Manage the provision of confidential and sensitive information to and from key stakeholders.
- Proactive management of multiple diaries with an ability to balance competing priorities and daily demands.
- Arrangement of meetings and travel/accommodation, drawing up itineraries and sourcing venues.
- Liaison with customers/clients to organise meetings and events.
- Arranging sector or group conferences, leadership events and coordinating other dinners, awards, or networking events.
- Preparation of reports and presentations for use with customers or during internal meetings.
- Administration in support of the SMG, expenses management, new starter onboarding and induction planning, meeting set up and travel.
- Ensure functional deadlines are met for key corporate activities.
- Specific functional administrative tasks, including (but not limited to); use of contractors/agency staff; supplier management and raising of purchase orders, invoice processing and control.
- Some travel and overnight stays to support meetings or events across the country
- Efficient use and management of cash resources e.g. budgets for events
What will you bring?
- Demonstratable experience of providing administrative support to Senior Management in a fast-paced environment
- Flexible and agile to provide top class support whilst having the ability to remain calm
- A forward looking, proactive, highly organised approach
- Ability to multitask and prioritise an everchanging workload
- Strong communications skills, both written and verbal.
- Ability to build relationships at all levels across the business and with external contacts.
- Detail focused.
- Knowledge and experience of Microsoft O365 products including - Powerpoint, Planner, Forms, Teams, Onedrive, Word and Excel.
- Strong academic record
What do we offer?
We really value our people and offer a friendly, safety first working environment and a competitive salary along with other benefits including; company pension scheme, generous holidays, cycle to work scheme ,employee benefits online discount platform, onsite parking + much more
Our people are at the core of our business and what makes Wincanton great. That’s why we also provide significant opportunities for career development and progression, as well as training enrichment and multi-skilling, in a dynamic working environment.
Apply Now!
Please apply by following the links and uploading your CV. We are a fast-moving organisation so we may not always wait until the closing date to review applications. As a result you should submit your CV as soon as possible!
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
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