Cadet Administrative Assistant - Somerset Army Cadet Force

For an application form please visit www.wessex-rfca.org.uk

A vacancy has arisen for a Cadet Administrative Assistant with the County of Somerset Army Cadet Force based in Taunton

The Wessex Reserve Forces’ & Cadets’ Association (RFCA) is an independent, not-for-profit organisation dedicated to supporting and promoting the 4,500 tri-service Reservists and 14,600 Cadets across the seven counties of the South West (Cornwall, Devon, Somerset, Dorset, Gloucestershire Wiltshire, the City & County of Bristol) plus the Channel Islands, as well as providing support and assistance to the employers of Reservists and Cadet Force Adult Volunteers.

As an organisation we engage with the community in order to improve understanding of the roles and needs of the Armed Forces in general and the Reserve and Cadet Forces in particular. We are dedicated to raising awareness of the contribution they make to the nation and our region. Most importantly, we ensure that the outstanding contribution made to the local community by members of the Reserve and Cadet Forces is recognised and celebrated by the local community.

Applicants should preferably have served as a Warrant Officer or Senior Non Commissioned Officer in the Armed Forces and will be responsible for administration and equipment matters relating to Detachments across the county of Somerset.

The salary (all hours worked) is £25,880 per annum.

Annual leave, excluding public holidays, is 25 days per annum rising to 30 days after 5 years service. Previous service in the public sector will count towards qualifying years’ service.

The successful applicant will be eligible to elect to join the Council of RFCAs Pension Scheme. This is a Career Average Revalued Earnings (CARE) Scheme.

For an application form and job description please visit www.wessex-rfca.org.uk

Completed application forms with Curriculum Vitae required by Friday 24 February 2023.

JOB DESCRIPTION

Job Title: Cadet Administrative Assistant (CAA), N Company, Somerset Army Cadet Force (ACF)

Job Grade: E1 (AHW)

Department: County Professional Support Staff (PSS)

Reporting to: SomersetCadet Executive Officer (CEO)

ROLE SPECIFICATION

Area

Task Description

Estates &

Facilities

Act as Site Assurance Adviser for those elements of RFCA-managed ACF & Joint Cadet Estate within the assigned geographic area of responsibility, leading on the production and periodic review of Risk Assessments pertaining to “Safe Place” within those sites and facilitating contractor access as required, implementing and controlling the ‘4Cs’ process.

Maintain routine Estates Health Surveillance within those managed sites, raising and monitoring Works Services Requests, in response to identified faults, damages, deficiencies, security risks or as a consequence of Statutory & Mandatory Inspection & Testing (SMIT) findings. All managed sites are to be visited on at least a weekly basis.

Maintain the Unit SMIT register, as it pertains to those elements of the Cadet Estate on charge, in a timely and accurate fashion and in accordance with direction from CQM.

Act as Range Administrator for those ranges within the County area for which Somerset ACF acts as Range Administering Unit, including: facilitating routine MOD Audit & Inspection activity; maintaining range use records; and providing range infrastructure briefs to users.

Supporting the CQM, act as Wx RFCA’s local agent for oversight of any private lettings of those elements of the Cadet Estate on charge, under the ‘Alternative Venues’ scheme.

Be prepared to respond, including out-of-hours where necessary, to major facilities-related incidents within those elements of the RFCA-managed Cadet Estate on charge.

Security

Act as the Area Security Officer, advising on all aspects of security, focussing in particular on the movement and storage of Ordnance, Munitions & Explosives (OME).

Act as Area Armourer, managing the Company Headquarters Armskote and those Arms Chests on charge to the Detachments, controlling, in conjunction with the CEO, who is permitted access to these facilities.

Store, manage & issue Accountable Documents and any Protectively Marked Materiel on charge to the County, in accordance with policy and direction from the CEO/CQM.

Administration

Provide routine clerical support to the ACF Company Headquarters by way of mail handling, information management, reprographics and stationery provision.

Manage the cadet enrolment and termination processes within the ACF Company, creating new cadet records on WESTMINSTER[1](WM) and archiving the same for departing cadets.

Be prepared to raise and/or create WM personnel reports in response to requests for information from the ACF Company Headquarters staff.

Logistics

Act as Accountant and Storekeeper for the ACF Company’s logistics stores holdings and maintain stores registers for ACF Detachment-allocated publicly-funded materiel.

Raise Equipment Failure Reports (EFR) and/or Loss Reports (LOSSREP) as required, for all faults, damages or deficiencies identified with equipment on charge to the ACF Company and its Detachments, in accordance with policy and direction from CQM.

Manage Defence clothing across the ACF Company, including initial issue to new cadets, exchanges for CFAVs and cadets and withdrawal from departing CFAVs and cadets.

Manage and issue ammunition and pyrotechnic natures that may be periodically on charge to the ACF Company, in accordance with policy and direction from the CEO and CQM.

Be prepared to deploy in logistic support of ACF residential activity, e.g. Summer Camps and weekend training, as directed by the CEO.

Transport

Act as Area Fleet Manager for those RFCA vehicles and trailers assigned to the ACF Company, including booking of routine servicing, MOT and repairs as necessary and maintaining vehicle and driver records.

Make and manage bookings for additional transport support for the ACF Company, through Bn HQ transport booking cell or, where required, via Private Hire.

Management &

Communications

Attend the ACF County Headquarters for up to a day per week, during working hours, and attend routine PSS management meetings as directed by the CEO.

Attend ACF Company Headquarters management meetings, normally on not more than one evening per week, as a standing commitment.

Supported by CEO and CQM, act as the ACF Company Commander’s principal adviser on enabling function policy issues (logistics, transport, facilities, HR, SHE&SD, administration).

Supporting the CEO and CQM, submit Reports & Returns (R2) in a timely manner, maintaining shared online databases as required and contribute to the MOD-mandated assurance and checking regimes pertinent to the logistics, range management, equipment, SHE&SD and security functions.

Foster and develop strong links and manage expectations and relationships with external facilities providers (e.g. schools, local government bodies and landowners) whose property is occupied, or from time-to-time used, by elements of the ACF Company.

Job Types: Full-time, Permanent

Salary: £25,880.00 per year

Schedule:

• Monday to Friday
• Weekend availability

Experience:

• Administrative: 5 years (preferred)
• Stores and Equipment: 5 years (preferred)

Work Location: One location

Application deadline: 24/02/2023
Expected start date: 24/04/2023