Official Specifications
Role Overview & Mandate
Executive Summary
About Vantage Data Centers Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We...
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About Vantage Data Centers
Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.
Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
Please note that this position is hybrid - 2/3 days from office with rest working from home.
Position Overview
The Finance Assistant will work with the wider Finance team to ensure financial reporting accuracy and contribute to an effective internal control environment. The role will support broad company initiatives and interact with key internal and external stakeholders.
Essential Job Functions
- Maintain accurate financial records and ensure financial information is recorded and communicated in a timely and precise manner
- Work under limited supervision, both independently and within a team environment
- Frequent contact with external 3rd party vendors and customers
Duties
ACCOUNTS RECEIVABLE
- Produce and code customer invoices for approval, before sending out to customers
- Ensure power reports are completed on a monthly basis
- Review customer Purchase Orders received, and notify the customer of acceptance of satisfactory Purchase Orders
- Resolve Customer queries, monitoring the AR inbox on a daily basis
- Assist with credit control tasks
- Review quarterly credit safe reports for customer accounts
- liaise with Products & Services Executive, to ensure we receive an estimated completion date for any customer works that have not been completed
ACCOUNTS PAYABLE
- Review of Purchase Requisitions, ensuring any spending outside of budgets is justified and authorized
- Match purchase invoices received to purchase orders, code and process the invoices, and gain the relevant invoice approvals through Finance systems
- Review supplier statements along with the aged creditors on a weekly basis to ensure invoices are being paid within credit terms, and follow up on any outstanding invoices with the relevant approver
- Prepare payment runs for the Manager, Finance to approve and enter into the online banking system
- Assist the Finance Team with inputting supplier payments and file paid invoices
- Resolve Supplier queries, monitoring the AP inbox on a daily basis
OTHER
- Assist the Finance team with month end procedures, such as deferred revenue recognition, prepayments and fixed assets
- Check monthly employee expense claims before passing to Manager, Finance for processing
- Support ad hoc activities as required, e.g. assistance with Annual Audit
Job Requirements
- Some Sales/Purchase ledger experience is desirable
- AAT qualified, studying towards ACCA
- Strong analytical skills with attention to detail, strongly preferred
- Experience of working in a Data Center or Critical Infrastructure environment, preferred but not essential
- Experience in dealing with customer issues and problem solve
- Able to plan, organize and prioritize workload to meet deadlines
- Strong computer skills including proficiency with Microsoft desktop, as well as Microsoft Office 365
- Strong communication skills (verbal and written) with the ability to communicate internally with team members as well as externally with vendors and other service providers
- Work effectively in collaboration cross-functionally to achieve shared goals and deliver business objectives
- Travel is expected to be less than 5%, occasionally for training purposes
- Potential employees must complete a background check successfully
We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.
Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.
Vantage Data Centers is an Equal Opportunity Employer
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