Role Overview & Mandate
Executive Summary
Permanent, full-time post available for an immediate start. You will be based on the University of Warwick campus. The...
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Permanent, full-time post available for an immediate start. You will be based on the University of Warwick campus.
The Department of Physics is seeking an enthusiastic and self-motivated individual to provide financial and administrative support for our portfolio of research grants and contracts and associated awards, and to provide additional finance support within the department.
This is an exciting role that works with approximately 70 research active members of academic staff and a portfolio of over 200 research projects from a wide range of funders. You will work closely with two other experienced members of staff to share the workload.
You will implement and manage budgetary systems for effective, timely and accurate financial monitoring of project operating budgets. You will analyse financial data and provide reports and forecasts of expenditure. You will be proactive in proposing solutions to complex financial issues and advising on implications of various options, in conjunction with appropriate departmental and central administrative officers. You will manage administrative personnel issues for projects, helping with recruitment and all associated paperwork and liaising with external departments as required.
All applications must be accompanied by a CV and covering letter.
Please direct all informal inquiries to Katherine Branch, Director of Operations for the Department of Physics at k.branch@warwick.ac.uk.
Interview Date: TBC
Job Description
JOB PURPOSE:
To be responsible for providing the financial and administrative support for several major research grant portfolios.
DUTIES & RESPONSIBILITIES:
1. To act as first point of contact for queries regarding designated research projects; to work in cooperation with the Physics academic and administrative staff and with colleagues within Research Finance and Research and Impact Services.
2. To support senior departmental colleagues and academic staff to develop and implement systems to ensure that the aims and objectives of the projects are achieved.
3. To devise, implement and manage accurate, timely budgetary systems for effective financial monitoring of the projects' operating budgets, and the budgets for associated research projects; analyse financial data and provide reports and forecasts of expenditure; propose solutions to complex financial issues, and advise on implications of various options, in conjunction with appropriate departmental and central administrative officers.
4. To manage administrative personnel issues for projects, helping with recruitment and all associated paperwork and liaising with external departments as required.
5. To develop and implement strategies to achieve effective and visible communication and dissemination for research projects and other departmental initiatives, including website creation and content management.
6. To organise and stage events, on behalf of the projects, including complex activities involving multiple partners, public outreach events and major international academic conferences, occasionally including weekends or evenings.
7. To carry out general finance and office duties including arranging schedules, booking travel, processing travel claims, checking expenditure as required and other duties associated with working in a busy academic department.
The duties and responsibilities outlined are not intended to be an exhaustive list but rather to provide guidance on the main aspects of the post. The post-holder will be required to be flexible in their duties.
For further information about the University of Warwick, please read our University Further Particulars.
For further information about the department, please visit the departmental website.
As a member of staff at Warwick you can enjoy a wide range of competitive benefits, along with excellent learning and development opportunities. Take a look at the benefits that are on offer and information about working within our department.
The Physics Department and the University of Warwick are proud of their diverse community of staff, students, and visitors, and are committed to maintaining an excellent record in teaching and research by ensuring that there is equality of opportunity for all, fostered in an environment of mutual respect and dignity.
The University supports flexible working and requests for job-share will be considered where possible.
Both the Physics Department and the University of Warwick hold Athena SWAN Silver awards, a national initiative to promote gender equality for all staff and students. The Physics Department is also a Juno Champion, which is an award from the Institute of Physics to recognise our efforts to address the under-representation of women in university physics and to encourage better practice for both women and men.
Further information can be found at www.warwick.ac.uk/physics/staff/working/.
Childcare can be provided for you at the University of Warwick Nursery (www.warwick.ac.uk/services/childrensservices/nursery) in order for you to attend the interview. Childcare is subject to availability of places at the Nursery.
Right to work in the UK
We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government website page Apply for a UK visa to see if you are eligible to obtain right to work in the UK through one of the other UK immigration routes before you make your application.
