Role Overview & Mandate
Executive Summary
Ref Number B04-03629 Professional Expertise Administration and Business...
Reviewed by Compensation & Visa Analysts •
Sources: USCIS E-Verify & Home Office CoS
About us
UCL Physics and Astronomy is among the top departments in the UK for this subject area: UCL is consistently placed in the global top 20 across a wide range of university rankings – and is currently 8th in the QS World University Rankings 2020 and 4th in the UK for Physics and Astronomy.
We have forged an internationally renowned reputation for being at the forefront of world leading research and providing high class teaching. Those joining us can expect to be part of a dynamic community of Physicists and Astronomers whose enthusiasm for science and innovation is exceptional.
Working within our Professional Services Team, this role will work closely with the Departments Senior Leadership, and our Finance and Research Officers in a central location on Bloomsbury campus.
About the role
The post holder will manage all matters relating to HR for the department. They will specialise in administering the departmental HR activities, ensuring effective procedures are documented and adopted, for dealing with all aspects of the employee lifecycle, from recruitment and induction to leavers and honorary appointments.
The post will lead in achieving a high quality and timely service to staff and others internal and external to the department. The role will provide HR information and reports for the Departmental Manager (DM), Head of Department (HoD) and other Senior Managers, allowing them to monitor the departments staff resource.
This will be a busy role in a fast-paced environment and the post-holder will be expected to quickly assimilate information as well as being adaptable and flexible with regards to their workload.
This role is eligible for hybrid working with a minimum of 20% on site.
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.
The full Job Description and Person Specification can be found in the “Available Documents" section below.
To apply for the vacancy please click on the ‘Apply Now’ button. Please copy and paste the Person Specification essential criteria (which are assessed on the application form) into your “Statement in support of your application” and describe underneath each criteria how you meet it, giving examples.
Informal enquiries regarding the vacancy can be made to: Lucy Keepking (lucy.keepking@ucl.ac.uk)
The advert will close on 14 May 2023 at 23:59 GMT, however we may close applications early if we receive a high volume of applications. Early application submission is recommended.
About you
Experience of working in a busy office environment with competing priorities.
Computer literacy, including competency in desktop applications including Microsoft Word, Excel and Outlook as well as ability to use spreadsheets with formulas.
Excellent oral and written communication skills including spelling, punctuation and grammar and attention to detail.
Good numeracy and data analysis skills with the ability to deal with high volumes of processing while maintaining accuracy
Excellent interpersonal skills and the ability to develop effective relationships with internal and external staff at all levels including existing and potential commercial, industrial and research partners.
Ability to independently prioritise and organise own workload in a proactive manner to meet time-critical schedules
What we offer
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.
The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please see www.ucl.ac.uk/ways-of-working to find out more.
Our commitment to Equality, Diversity and Inclusion
At London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/
Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.
