Apprentice Employee Relations / HR Administration Assistant Fixe Term Contract

Reporting to

ER Consultant / HR Services Manager

Function

Employee Relations / HR Services

Location

Crawley

Reference Number

76771

Employment Period

Fixed Term Contract

Contract Type

Personal Contract

CiP/Bonus Level

7.5%

Starting Salary

£21,000 – Plus bonus and benefits

Closing Date

02/06/2023

All applications will be reviewed after the closing date

We also offer :
Annual leave 25 days

Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)

Tenancy Loan Deposit scheme

Tax efficient benefits: cycle to work scheme

Season ticket loan

Occupational Health support

Switched On – scheme providing discount on hundreds of retailers products.

Supplier discounts, such as O2, EE, Vauxhall cars, Universal tyres

Discounted access to sports and social clubs

Employee Assistance Programme.

About UK Power Networks

UK Power Networks owns, operates and maintains three electricity distribution networks. Delivering power to 19 million people across London, the South East and East of England, keeping the lights on for 28% of the UK population.

Alongside the three Ofgem regulated electricity networks, UK Power Networks have an un-regulated arm of the business. UK Power Networks Services which builds, manage and maintains high-voltage private electrical networks for owners of major infrastructure. Clients include London’s five main airports, High Speed 1, Network Rail and London Underground.

Our priorities are to tackle the climate crisis by connecting renewable energy, meet our customers evolving needs by improving our services, support our customers in vulnerable circumstances and go above and beyond for the communities we serve.

Apprentice ER/HR Administrative Assistant

The Employee Relations & HR Services team are recruiting for a Level 3 Business Administration (ST0070) Apprentice. The team provide a vital service to UK Power Networks, overseeing the company's remuneration processes, relations with the recognised Trade Unions, HR data management and reporting, including the tactical delivery of generalist HR services across the business.

In this varied role, the ER/HR Administrative Apprentice will support the wider team in organising meetings such as the Trade Union forums, letter and contract preparation, paperwork for the management of terms and conditions of employment, the publishing and circulation of minutes from meetings and will gain a good understanding of agreements and benefits.

By the end of the two-year apprenticeship individuals will be trained to deliver the following activities:

Organising meetings for Trade Union meetings.

Preparation and circulation of minutes of meetings.

Producing letters and correspondence with speed and accuracy

Accurate data entry of data required to set up change to terms and conditions in SAP and other databases in line with Data Protection rules

Production of presentations, reports and data analysis as and when needed

Operate SAP and Success Factors to process data requests and run reports.

Maintain filing such T&C’s information and TU minutes.

Proactively assist with the smooth running of the office

Liaising with both internal and external stakeholders

Build good working relationship with customers and the wider HR team.

Key Skills;

Good GCSE grades with passes in Maths and English, ideally educated to A-Level or equivalent

Strong and accurate attention to detail

Keen to learn with a proactive ‘can do’ attitude

Flexible and adaptable

Able to organise and prioritise workload

Can work within a team as well as on own initiative

Confident in using a number of Microsoft Office applications such as Word, Excel and PowerPoint.

Good problem-solving skills

Ability to work safely and in line with workplace policies and procedures

The Process

The selection process for the Business Administration apprentices will consist of one stage:

Interview with Hiring Manager and/or team leader.

Key information:
Successful applicant must be able to organise their own transport to travel to the Crawley, West Sussex office location.

Successful applicant must be willing to apply for a basic DBS check which will paid for by UK Power Networks.

The candidate will work towards successfully achieving an Apprenticeship in Business Administration Level 3 through East Surrey College (remotely).

Health & Safety Responsibilities

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.

Employees will ensure they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.

Employees need to be aware that for some craft and operational roles that work at height, or use fall arrest devices, there is an upper weight limit of 116Kg due to maximum safe working load of the safety equipment that is used.

If in doubt ask!

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.