Senior Executive Assistant

We are TravelPerk: a scaling unicorn valued at $1.3billion that has raised over $400m since our creation in 2015. Backed by world-class investors with portfolios including AirBnb, Stripe, Slack, Trello, Gusto, Twitter, Farfetch and Deliveroo, our team is made up of A-players from across the travel and technology industries.

Over the past few years, we've been named the fastest-growing SaaS startup in the world by SaaS1000 and featured as one of the hottest startups to watch by both Forbes and Wired. We're revolutionizing the B2B corporate travel market—worth over $1.3 trillion— to connect people in real life in an enjoyable and sustainable way.

TravelPerk are innovators. During the last year we have welcomed and acquired the likes of Click Travel, NexTravel and Albatross to the team. From TravelCare, to FlexiPerk and of course GreenPerk we are shaping the future of the industry. Our team continues to emerge stronger and stronger as we adjust to the new normal—and that's where you come in!

If you're ready to take off with us, keep reading!

The role

We're looking for a Senior Executive Assistant to give 7-star support to our C-suite. This role is ideal for someone looking to join a fast-paced company during hypergrowth, collaborate on meaningful projects, and work closely with some of the best leaders in European tech. It is not an entry-level position. You will be the eyes and ears of the executives you support, connecting organizational areas, projects, and conveying critical business information to the C-suite, ensuring meetings and materials are efficient and effective and serving as a trusted business partner to deliver against the priorities of the company. You will also coordinate and manage executive scheduling, optimising calendars to ensure that your executives are always able to focus on the top priorities.

The dynamic nature of this role requires exemplary time management skills and the ability to identify and anticipate the executive's needs. To perform this job successfully will require seamless interaction with a broad range of individuals including members of the Leadership Team, Board of Directors, and senior managers across the business, often handling highly sensitive and confidential information while exercising professionalism and discretion. Ideal candidates will thrive in extremely dynamic environments requiring high levels of ownership and a natural ability to get things done.

This role will be based from our Barcelona or London hub and, while we do offer certain flexibility, the responsibilities of the role require you to be in the office several days per week.

What you will do

• Firm gatekeeper of executive calendars, skilfully optimising their time, while balancing conflicting priorities and prioritizing daily tasks to keep the executive's day moving smoothly and efficiently
• Manage end-to-end travel needs e.g. logistics and visas, including coordinating itineraries across multiple stakeholders
• Management of executive inboxes, filtering, prioritising and actioning emails as required
• Prepare well thought of agendas, collate and distribute materials for key meetings and events as well as ensuring that logistics (such as IT) run seamlessly
• Note-taking and follow-up on actions points in strategic team meetings
• Core administrative duties e.g. arranging signatures, executive gifting, handling official documents and correspondence
• Process executive expenses and payment of invoices
• Act as the point-of-contact between the C-suite and internal departments
• Collaborate with Extended LT, Chiefs of Staff and other EAs on projects such as event organisation, offsites, etc.
• Handle confidential information, and make good judgement calls with excellent communication and tact
• Prepare Powerpoint presentations as required
• Draft communications on behalf of the executives when necessary
• Occasional personal tasks

What you need

• Minimum of 5+ years experience supporting C-Level executives, ideally in high-growth tech companies.
• Be humble: you're ok with the spotlight, but you don't crave it. You know what you don't know and you're willing to learn.
• Growth mindset: you believe feedback is essential for improvement. You are happy to receive it or share it!
• Critical thinking: you apply an analytical mindset on the tasks and projects you are assigned to. When you approach a new project, you think about diverse ways to reach a result and apply a thoughtful approach to decide on the best option.
• Not afraid to innovate: you create elegant solutions to smaller problems or projects to constantly optimize time and task management.
• Proactive approach and able to work under pressure. Look for problems to solve before they become problems. But when they become problems, stay cool and solve them quickly.
• Be a team player. We're not joking here. We need top class collaborators.
• Exceptional organizational abilities, superb interpersonal skills, multi-tasking and prioritization skills, attention to detail and excellent time-management.
• Extremely hands-on: you don't mind solving small problems or big problems. From high-level planning to detailed execution.
• Stakeholder management: people come to you because you created a trustful relationship with them and make their lives easier. However, you are able to say NO when necessary, even if it means not pleasing everyone.
• Adaptability and flexibility: with our fast-paced environment change comes all the time. This role will evolve with time and as the company scales, different needs will emerge. You must possess a genuine hunger to navigate your role in a fast-changing, hyper-growth environment.
• Unimpeachable integrity: you are as trustworthy as it gets, handling sensitive information quietly and discreetly.
• Stellar communication skills (written and verbal) - you feel comfortable communicating with internal and external stakeholders, including the C-Suite and board members in an efficient and professional manner.
• You're tech-savvy and agile with G-Suite, Slack, and Notion among others, and can adapt quickly to new software tools.
• Extreme ownership + persistent 'get things done' attitude to find the 3rd door and solve the unsolvable!

Our Benefits

• Competitive compensation, including equity in the company;
• Generous vacation days so you can rest and recharge;
• Health perks such as private healthcare or gym allowance, depending on location;
• "Flexible compensation plan" to help you diversify and increase the net salary;
• Unforgettable TravelPerk events, including travel to one of our hubs;
• A mental health support tool for your well-being;
• Exponential growth opportunities;
• VolunteerPerk - We offer 16 paid hours per year that you can use to give back to society by volunteering for a charity of your choice.

How we work

Our Vision is for a world where TravelPerk serves as the platform for human connection in-real-life (IRL). We take an IRL-first approach to work, where our team works together in-person 3 days a week. As such, this role requires you to be based within commuting distance of our hub. We fundamentally believe in the value of meeting in-real-life to improve connectivity, productivity, creativity and ultimately making us a great place to work.

English is the official language at the office. Please submit your resume in English if you choose to apply.

At TravelPerk we believe that diversity adds incredible value to our teams, products, and culture. We don't just accept differences—we celebrate them, support them, and thrive on them for the benefit of our employees, products, and community. As an equal-opportunity employer, we stay true to our mission by ensuring that our place can be anyone's place regardless of race, religion, gender, sexual orientation, national origin, disability or age.