Document Controller

Tilbury Douglas Construction is a leading UK building, infrastructure, engineering and fit-out company. We deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment.

It is our people who make Tilbury Douglas Construction a success. We believe our inclusive culture encourages new ways of thinking, enabling us to innovate whilst remaining resilient. We value and celebrate all individual differences and look forward to receiving your application. We are currently working towards Investors in Diversity accredited status.

We offer a competitive salary attached to this role and a variety of company benefits also. Please see the benefits section below.

Job purpose

Store, manage and track documents using the Asite EDMS in line with company processes, procedures & policies. Store, manage and track documents using the client’s Viewpoint EDMS in line with project processes. Police all project data & information received or generated during the project lifecycle. Regularly communicate with your project team, regarding incoming & outgoing data. Aid delivery of project documentation required for completion and handover.

What you will be doing

• Administration of Document Control and Collaborative Software Environments.
• Setting up projects within the EDMS using pre-defined templates.
• Managing access rights and permission levels.
• Maintaining document trackers, schedules and drawing registers utilising the agreed EDMS of choice.
• Training and mentoring new users on the document management systems and best practice.
• Daily spot checks of assigned projects to ensure project information is viable and usable.
• Enforcing / re-enforcing the use of the EDMS throughout the business to internal & external customers to aid project delivery.
• Extending and promoting the use of information management best practices at all times to suppliers, clients and sub-contractors, through training and demonstration.
• Developing the use of the EDMS to suit business changes.
• Support fellow staff members tasked with document control duties.
• Change control to ensure project information is managed in accordance with the business unit procedures.
• processes and procedures and Project Specific DC Protocols document.
• Attend Document Control related meetings, training, initiatives within the business.
• Attend and produce minutes for design coordination meetings with the client, subcontractors, suppliers and other third parties;
• Maintain hard copy and physical data where required for retention/disposition.
• The role is 80% Document Control / 20% Administration. The company may require you to undertake duties other than those outlined in this job description and/or to undertake work in other departments/sites to meet customer demands.
• These duties will be communicated via your line manager only. Any changes to this job description will be discussed and agreed with you.

What we will need from you

Essential

• Ability to travel to and work on-site in a construction environment. (Includes Multiple Sites)
• Knowledge of collaborative software, ideally Asite and Viewpoint.
• A proactive and enthusiastic individual with a genuine interest in information management within an engineering environment. Must be able to demonstrate working on own initiative, with effective time management.
• Must be computer literate; with good Microsoft Office (Word, Excel, and PowerPoint) at an intermediate level
• Ability to adapt quickly to changes in process and communicate to internal customer base.
• Numeracy and literacy skills
• Good interpersonal skills, at all levels of the organisation
• Intermediate knowledge of Adobe Acrobat Pro (or other PDF software)

Desirable

• Construction Skills Certification: Operative CCS (Yellow) Card
• Flexible working hours to accommodate business needs and requirements
• Basic knowledge of SharePoint, Microsoft Visio,
• Basic knowledge of Quality Assurance Systems
• Basic knowledge of B.I.M. (Building Information Modelling)

What we can offer you

• Competitive salary (to be discussed on application)
• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
• Private medical insurance for yourself (with the option to buy family cover)
• Life Assurance
• Defined contribution pension scheme matched up to 8%
• 2 days volunteering opportunities
• Flexible and Agile working (dependent on your role)
• Employee Assistance Programme
• Professional membership fees
• Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
• Critical illness insurance (with option to purchase for your partner)
• Dental Insurance
• Travel insurance
• Bike to work scheme
• Retail vouchers/payroll giving/activity pass for top leisure attractions