Official Specifications
Role Overview & Mandate
Executive Summary
Executive Assistant Location – Reading, Berkshire (Hybrid) or Home based with occasional travel to the Reading...
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Executive Assistant
Location – Reading, Berkshire (Hybrid) or Home based with occasional travel to the Reading office
About The Job
We are looking to bring on board a team assistant supporting the global Diversity, Culture & Experience (DC&E) Office.
This role is responsible for performing a number of administrative and business support activity including but not limited to meetings and calendar management, international travel planning, event management, expense reporting, project support, procurement administration and general communications / presentation preparation.
Key Responsibilities
We are looking to bring on board a team assistant supporting the global Diversity, Culture & Experience (DC&E) Office.
This role is responsible for performing a number of administrative and business support activity including but not limited to meetings and calendar management, international travel planning, event management, expense reporting, project support, procurement administration and general communications / presentation preparation.
Key Responsibilities
- Provide logistic and administrative support to the Chief Diversity, Culture & Experience Officer and his team (based between France and the UK)
- Manage a busy and conflicting agenda
- Organize internal/external appointments and manage logistics for external visitors / team events
- Effectively schedule and coordinate meetings (face-to-face / remote / hybrid) and specific events (workshops, off-sites)
- Contribute to any DC&E events
- Schedule and organize business travel for the DC&E team including coordination and planning with local teams. Manage travel arrangements and expense management in line with local policy
- Update distribution lists, org charts and other key material
- Manage Purchase Requisitions and track Invoices
- Adhere to any relevant Delegation of Authorities (DOAs)
- A key partner in helping to deliver the team‘s goals and working collaboratively with other executive assistants
About You
- Previous experience in a similar role
- Ability to adapt to a complex and fast-moving environment/flexibility in thinking and doing
- Strong international and multicultural approach / awareness
- Good interpersonal skills
- Proactive, collaborative, team player
- Excellent organization, project and time management skills
- Confident IT skills and some knowledge of typical work tools (e.g. Concur/My Travel, ITS, portal, e-Bap, Workday, etc.)
- French speaking would be a benefit in this role
- Degree in any discipline would be desirable
- Ambition to build a career within either Administration or Human Resources
Pursue progress, discover extraordinary.
Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.
At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.
If you consider yourself to have a disability and would like to ask for adjustments to be made at interviews, please email diversity.recruitmentUKIE@sanofi.com so we can make arrangements for you.
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We are proud to be a Disability Confident Employer and committed to offering an interview to candidates that request to be considered under the scheme and meet the minimum requirements for the role.
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At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.
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