Official Specifications
Role Overview & Mandate
Executive Summary
An exciting opportunity has arisen for an Administration & Resource Officer to join the Health and Sustainability Hub in Public Health Wales. The...
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An exciting opportunity has arisen for an Administration & Resource Officer to join the Health and Sustainability Hub in Public Health Wales. The Health and Sustainability Hub champions sustainability and action on the climate and nature emergencies.
This role provides an excellent opportunity for a highly organised and enthusiastic person to help deliver exciting projects on sustainability and health, helping support Public Health Wales’ vision of working to achieve a healthier future for Wales, and the Hub’s priorities to improve health and well-being whilst reducing our impact on the planet.
This role will provide support to the team to help us deliver and monitor the Hub’s work programme. This will include administrative tasks such as: arranging meetings and events, maintaining electronic files, set up and maintain distribution lists, monitor the Hub’s inbox, drafting correspondence, reports, communication materials, emails and letters and other administration tasks that fall within the competencies of the post-holder.
The post-holder is required to liaise with colleagues across Public Health Wales and partner organisations, work to deadlines and ensure professional standards are maintained.
The post-holder will need to be comfortable working in a virtual team.
If you are enthusiastic and motivated, then this is an exciting opportunity for you to join our highly talented, cross functional, dynamic and friendly team.
Closing Date: 03/04/2023
Interview Date: 17/04/2023
The Health & Sustainability Hub Administration & Resource Officer will provide key administrative support to the team.
The duties and responsibilities listed below are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.
The post-holders’ key responsibilities will include:
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales'. We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.
Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Public Health Wales’ Policy and International Health Directorate has been designated as a World Health Organization (WHO) Collaborating Centre (CC) on Investment for Health and Well-being, becoming part of a global network of more than 800 WHO CCs. We work closely with the WHO, the Welsh Government and other national and international partners and networks to develop, gather and share expertise, information, intelligence and innovative approaches and tools, informing policy and practice. Our focus is on how to invest in order to improve health and well-being, reduce health inequities, build stronger communities and resilient systems within and beyond Welsh borders, driving sustainable development and promoting prosperity for all.
For further information about the vacancy please see the job description and personal specification attached.
This role provides an excellent opportunity for a highly organised and enthusiastic person to help deliver exciting projects on sustainability and health, helping support Public Health Wales’ vision of working to achieve a healthier future for Wales, and the Hub’s priorities to improve health and well-being whilst reducing our impact on the planet.
This role will provide support to the team to help us deliver and monitor the Hub’s work programme. This will include administrative tasks such as: arranging meetings and events, maintaining electronic files, set up and maintain distribution lists, monitor the Hub’s inbox, drafting correspondence, reports, communication materials, emails and letters and other administration tasks that fall within the competencies of the post-holder.
The post-holder is required to liaise with colleagues across Public Health Wales and partner organisations, work to deadlines and ensure professional standards are maintained.
The post-holder will need to be comfortable working in a virtual team.
If you are enthusiastic and motivated, then this is an exciting opportunity for you to join our highly talented, cross functional, dynamic and friendly team.
Closing Date: 03/04/2023
Interview Date: 17/04/2023
The Health & Sustainability Hub Administration & Resource Officer will provide key administrative support to the team.
The duties and responsibilities listed below are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.
The post-holders’ key responsibilities will include:
- Provide support to staff within the Hub.
- Organise and support the planning of meetings and events.
- Be a point of contact for internal and external parties.
- Communicate with a wide range of health and other professionals, disseminating Hub advice on sustainability.
- Support the team in responding to team emails and requests for information.
- Monitor progress of defined aspects of specific projects such as overseeing publications (editing, images) and business processes.
- Maintain office systems, including electronic files, ensuring that information is appropriately and securely stored, filed and retrievable.
- Liaise with staff and other project teams to support the efficient running of projects and Hub work programme.
- Set up and maintain internal and external distribution lists.
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales'. We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.
Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Public Health Wales’ Policy and International Health Directorate has been designated as a World Health Organization (WHO) Collaborating Centre (CC) on Investment for Health and Well-being, becoming part of a global network of more than 800 WHO CCs. We work closely with the WHO, the Welsh Government and other national and international partners and networks to develop, gather and share expertise, information, intelligence and innovative approaches and tools, informing policy and practice. Our focus is on how to invest in order to improve health and well-being, reduce health inequities, build stronger communities and resilient systems within and beyond Welsh borders, driving sustainable development and promoting prosperity for all.
For further information about the vacancy please see the job description and personal specification attached.
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