Executive and Personal Assistant

APPLICATION REQUIREMENTS :

+ YOU MUST BE ABLE TO SUBMIT THESE REQUIREMENTS BELOW TO BE CONSIDERED:

1. One page only resume / CV

2. Cover Letter: Writing a long cover letter is old-fashioned; we would love to see how you can be creative and push yourself outside the box. Please submit your cover letter that is one-of-a-kind, we would love you to introduce yourself and why you are the perfect candidate for the job. The more creative you are, the higher your chance of a final interview.

3. Your earliest start date - Preferably immediate

4. Email your application to hello(at)modernmadeagency(dot)com with the subject: I am the - [your name]

Your email must include all 4 requirements above. Missing one of those will NOT be considered. We would love to see something unique and creative!

This is a full-time position in a fast paced working environment. We are currently based in Amsterdam but we are looking to move the headquarters of the business to London in a week. If you have a passion for luxury travel and a track record of delivering exceptional travel experiences, we would love to hear from you.

About the company:

We are a multi-media creative house born in the artistic heart of Amsterdam, we've now made London our new home. We are passionate about building businesses, telling stories of craftsmanship, and searching for hidden travel places around the globe. At Modern Made, everything is possible; we allow ourselves to dream, create, invent and most importantly, have fun. This will be your new home, where we are building a fresh new team full of dreamers and storytellers from scratch.

About the job:

As a member of Modern Made, you will be part of a team supporting the head of the company by ensuring constant support. This role requires someone with flexibility and a can-do, proactive mindset on the work-floor. You can handle a broad range of tasks and deal with a range of internal and external stakeholders.

Responsibilities:

You’ll assist the founder wherever needed (business and personal) so he can merely focus on his main tasks. It’s your job to lift the unnecessary weight of his shoulders by assisting with daily duties and completing a broad variety of tasks that include managing an active calendar of appointments (business and personal), completing expense reports, composing and preparing correspondence, conducting research on prospective projects, arranging complex and detailed travel plans, itineraries and agendas, compiling documents for meetings, personal shopping and managing household activities.

Since you’ll work closely with the founder, a personal connection is of utmost importance. In order for you to support him, you should be:

• Proactive: you come up with suggestions and ideas yourself that benefit the situation
• Independent: you are able to recognize needs and act on them
• Reliable: you understand the value of time and finances and have excellent memory
• Positive: you have a can-do attitude and you think in solutions. You are able to separate yourself from the situation and not take things personally
• Quick: You need to be able to deal with stressful situations and act fast while maintaining a high level of professionalism
• Have a sense of style/aesthetic eye: you are able to understand his vision and how he imagines things to work or look like.
• Flexible/adaptive: Since circumstances in this job can be quite turbulent, a flexible attitude is necessary. You’ll be available at all times.

Requirements:

• Fluent in English (both writing and speaking)
• Excellent writing, editing, grammatical, organisational, and research skills
• Excellent management, time-management, and problem-solving skills
• Your work is consistent and you pay attention to detail regardless of project size/scope
• Strong interpersonal skills and the ability to build relationships with stakeholders
• Interest in fashion/business/ hospitality (fashion lifestyle/beauty/travel)
• Good at negotiating
• IT Savvy: excellent knowledge of all Google applications (GMail, Drive, Sheets) and the usage of Apple products
• Must be able to travel overseas regularly together or separate
• Based in London
• Can drive with a clean record.
• 2-3 years of experience in a similar position
• Creative mindset or previous experiences in the creative field is a plus
• Proficiency is multiple languages is a plus

What we offer:

Growth and responsibility – we are on an ambitious mission to conquer the world with a new approach, which will demand constant development for you and everyone else on the team.

• Salary: 38000 - 40000 £/ year
• Gym Membership
• Regular international business trips for productions around (all expenses covered)
• Two weeks per year volunteer trip with the team (start 2023)
• Possibility to work remotely every Friday
• Company wellness package
• Holidays: 25 days/year
• 1 round trip ticket a year to visit hometown or somewhere else (1000€ limit - after 1-year company affiliation)
• Personal education budget (after 1-year company affiliation)
• A supportive and dynamic work environment
• Opportunities to work abroad in beautiful environments

Job Type: Full-time

Salary: £38,000.00-£40,000.00 per year

Benefits:

• Casual dress
• Company pension
• Employee discount
• Flexitime
• Free or subsidised travel
• Gym membership
• Wellness programme

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• London, Greater London: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 12/02/2023
Expected start date: 15/02/2023