Official Specifications
Role Overview & Mandate
Executive Summary
Our Purpose We work to connect and power an inclusive, digital economy that benefits everyone, everywhere...
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Our Purpose
We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a
culture of inclusion
for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.
Job Title
Executive Assistant
All About the RoleThe Executive Assistant role is supporting a Executive Vice President and includes performing general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, travel arrangements, expense reporting, calendar management, ordering supplies, and maintaining department records.
The position, based in London, presents a unique opportunity to be part of an expanding team responsible for improving product management and engineering practices while Mastercard continues to develop as a leading technology company.
It requires an individual who is highly organized, who can think ahead, is even-keeled, personable and with a customer support mindset.
Main accountabilities - full administrative support, including:
o Calendar management
o Substantial travel arrangements, both domestic and international, many times requiring visa applications/processing, as well as travel logistics by researching best flights/accommodation options according to venue
- Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies
- Manage Travel & Expenses (T&E) effectively and submit individual/team expense reports in a timely manner in compliance with finance policies
- Coordinate team meetings (onsite and offsite), guest speakers, catering, venue booking and other event specific needs
- Ensure all meeting support is appropriately coordinated for meetings and events
- Assist with miscellaneous projects as needed
All About You
- Experience booking international travel a must, including visa requests
- Solid experience in a business administration support capacity interfacing with senior and executive level management
- Proactive and highly organized with attention to detail
- Ability to keep calm under pressure
- Strong business judgement and professional etiquette
- Ability to multi-task and organize a daily workload by priorities
- Must be able to meet deadlines in a fast-paced quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills
- Strong communication skills
Education:
- High School education. College degree a plus.
Knowledge / Experience:
- Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.
Skills/ Abilities:
- Strong knowledge of department budgets and desk top computer software.
Corporate Security Responsibility
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
- Abide by Mastercard’s security policies and practices;
- Ensure the confidentiality and integrity of the information being accessed;
- Report any suspected information security violation or breach, and
- Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.
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