Official Specifications
Role Overview & Mandate
Executive Summary
Closing Date: This vacancy may close at any...
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Closing Date:
This vacancy may close at any time, if this role is of interest to you we recommend you apply as soon as possible.
The Opportunity
Leonardo has a fantastic new opportunity for a Personal Assistant to join the team based at our London Office in Piccadilly. The purpose of the role is to provide administrative and secretarial support to members of the Senior Management Team including but not limited to, diary and schedule management, travel & expense coordination, e-mail and correspondence oversight in addition to co-ordinating internal and external meetings.
Building and maintaining strong relationships and networks with a range of internal and external stakeholders will be key to the successful delivery through an open and professional approach.
Building and maintaining strong relationships and networks with a range of internal and external stakeholders will be key to the successful delivery through an open and professional approach.
Leonardo develops multi-domain capabilities in the Aerospace, Defence and Security sector. The company plays a prominent role in major international strategic programmes and is a trusted technological partner of governments, defence agencies, institutions and enterprises. Innovation, continuous research, digital manufacturing and sustainability are the cornerstones of Leonardo’s business worldwide.
In the UK Leonardo is one of the leading aerospace companies and one of biggest suppliers of defence and security equipment to the UK MOD, making a significant contribution to the UK economy with revenues of over £1.9bn, around 45% of which are in export. The company operates from 8 main sites across the UK employing over 8,000 highly skilled people.
WHAT YOU’LL GET
- Flexible working: We offer our employees the time and flexibility they need to enjoy a balanced life through flexible hours and part time options
- Custom working: The role may be a mixture of home based and onsite
- Flexible benefits: Our company-funded approach to flexible benefits allows employees to make choices appropriate for them. Each employee has access to a wide choice of lifestyle, health and wellbeing options best suited to their individual lifestyle goals.
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Network groups : To demonstrate our ongoing commitment to diversity & inclusion we have network groups for:
- o Carers (employees who care for someone who is either older, disabled or seriously ill)
- Enable (supporting people with disabilities)
- Equalise (development of a gender balanced workforce)
- Pride (promoting equality for all LGBTQ+ individuals)
- We also work in partnership with AFBE (Association for Black and Minority Ethnic Engineers).
- Training : Free access to Coursera which provides more than 4,000 online courses
- Continuous Learning : You will be supported in your ongoing professional development though training and mentoring
- Investors in People : We are proud recipients of the Investors in People Silver Award
- Employee Assistance Programme : Providing free and confidential mental health support
- Annual leave: We offer 25 days holiday, plus 8 bank holidays and 12 flexi days
To find out about all of our Company benefits please visit:
https://uk.leonardocompany.com/en/people-careers/life-at-leonardo/company-benefits
What you will do
- Provide efficient and effective administrative support to members of the UK Senior Team
- Diary management, co-ordinating and booking meetings.
- Travel, accommodation and expenses for members of the UK Senior Team .
- Assist with the organisation of meetings including forward planning of meetings, collation and distribution of papers and preparation of presentation material.
- Coordinate and book confidential meetings as required by members of the UK Senior Team.
- Organisation and execution of external visits for VIPs including protocol, logistics, time management and visitors system.
- Management and support of events to be hosted on the London site.
- Responsible for filing system for areas of span on control.
- Working in partnership with other PAs to ensure seamless delivery of operational and administrative tasks across the business.
- Filter general information, queries, phone calls and invitations, by redirecting or taking forward such contact as appropriate.
This is a great opportunity to bring your talents and form an integral part of Leonardo’s future. We can help you develop your skills and offer great opportunities to develop and grow, so why not join us.
You must be eligible for full security clearance. For more information and guidance please visit :
https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels
What we are looking for
- Able to demonstrate a range of administrative and organisation skills.
- Proficient in Microsoft Office, plus willingness to learn other software tools such as SAP, Concur.
- Experience working within or closely within a blue chip organisation is desirable.
- Able to communicate effectively with internal and external customers.
- Able to work on own initiative.
- Able to identify and solve routine problems.
- Experience providing support to Executive level.
- Attention to detail with the ability to manage multiple priorities.
- High level of prioritisation, understanding the importance of confidentiality.
- Effective stakeholder management - awareness of other people's work and how this role can add value.
- Resilient, forward thinking and challenging approach
- Professional and approachable ambassador of the leadership team
- Experience working at executive level and passionate about the role
We are relentless about inclusion. We understand an inclusive environment is one that welcomes everyone as they are. We see diversity as a strength. We still have some way to go to achieving diverse teams across our whole business. We would like you to be part of our journey to creating that better balance and welcome applications from all individuals from all walks of life as we build a stronger company together.
Life at Leonardo
Discover life at Leonardo – a company for extraordinary people
Our UK locations
We have offices around the UK, including Basildon, Bristol, Edinburgh, Lincoln, Luton, Southampton and Yeovil
Committed to Inclusion
We are committed to creating a working environment that is designed to provide everyone with the opportunity to succeed.
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