Legal Operations Manager- International Zone

Main Responsibilities

• Together with the General Counsel IZ- integrate all leading BU General Counsels and other Functional Counsel Leads into a high performing team- design rituals & routines for effective knowledge sharing and teamwork- through advanced systems.
• Crafting and implementing a strategy for a Legal- Ethics & Compliance- Regulatory- ESG and Government Affairs (collectively- the “IZ Legal Team”) - current headcount is 114- fully integrated team throughout the I-Zone.
• Take on responsibilities of Chief of Staff of IZ Legal Team (defined below) and- in cooperation with INTERNATIONAL Zone General Counsel- coordinate various initiatives (including professional development opportunities) and projects (such as upgrading IT-Systems and platforms) of the IZ Legal Team.
• Drive end-to-end process development and execution for better efficiency of all forms of legal operations including matter management and e-billing- legal entity management- contract management and repository.
• Prepare the legal budget on ZBB basis and ensure delivery within commitments.
• Function as the Legal ZBB package owner for the International Zone
• Work on assigned projects of strategic importance for the IZ Legal Team as identified by the Zone General Counsel.
• Provide necessary advice and support on local initiatives as identified by the IZ Legal Leads
• Drive- and continuously improve- processes for securing external legal services and handling firm and vendor performance across centrally led External Resources hitting multiple regions within IZ. This will include including optimizing firm portfolio- identifying the most effective fee arrangements for matter types- effectively tracking firm value and adherence matter-level budgets- staffing plans- and outside counsel guidelines.
• Manage invoice processing across Europe.

Qualifications

• Minimum of 3-5 years legal operations experience- ideally in legal environment either in-house or law firm
• International experience preferred; required willingness to work across different time zones
• Track record of managing successful implementation of process and procedures with respect to delivering legal services

• Knowledge of process design- project management and continuously improvement models; experience with computer learning and AI
• Budget management experience
• Shown experience working with a wide variety of departments and cross-functional teams
• Thrives in an environment where you can work independently and proactively
• Ability to work on multiple projects at the same time with changing priorities
• Ability to maintain confidentiality and discretion in handling sensitive personal and business information and relationships and exercise sound judgment
• Maintains operational discipline- providing timely and organized responses to inquiries and business-as-usual reporting

Professional Attributes

• Ability to Simplify
  • We like to keep it simple. And to execute fast. Your ability to simplify will be highly appreciated- when you provide simple solutions dealing with complex challenges.
• Analytical
  • We’re a very data driven company. You know how to translate complex data into a simple solution with your analytical mindset.
• Project management skills
  • Time management has no secrets for you. You’re organized- structured and always have an overview of all the deliverables. You know how to bring multiple projects to a successful ending within the given timeframe.
• Networking skills
  • You’re able to be interesting and interested in business conversations- motivating people to want to be in your network. The stronger the network you have- the more easily you can get things done. You- highly aware of that- are constantly expending your network.
• Team player
  • Achieving results is nice- but achieving results with the team is simply the best. You’re a team player- which means you’re sometimes a leader- sometimes a follower but always working towards the same common goal together with your teammates.

What we offer you!

• An ambitious employer; we only want to the best for you;
• A fast career track like only few other companies can match;
• A competitive salary and excellent bonus structure (above market);
• Permanent contract: for we believe in doing big bets on people;
• Always room for new ideas; if you have an excellent idea- please let us know and we can set it in action!