Administration Assistant

Reference Number: 2196

This role will be working from our Glasgow office full-time, with hybrid-working available (minimum 3 days per week office based, optional homeworking 2 days per week)

The Opportunity

We are currently looking for an Administration Assistant to join our Head Office in Glasgow. This role will be responsible for the administration of our ICL consultancy and sales division and will also provide administration support to multiple teams across the company. This is an excellent opportunity for an enthusiastic individual who has a real interest in providing high level customer services.

The successful candidate will be carrying out the following tasks:

• Providing administration support to the sales and consultancy teams
• Maintaining an organised customer database (Salesforce)
• Responsible for the administration of software licenses and trials
• Managing project tracker spreadsheet, ensuring project fees, earnings and invoicing are kept up to date
• Answering phones, welcoming visitors and other office duties as required
• Business travel planning and co-ordination.
• Assisting the other IES teams as required.

The Candidate

Skills and experience include the following:

Essential Skills:

• At least one year of experience working in an office administration role.
• Experienced and confident Microsoft Office suite e.g. Excel
• A professional telephone manner.
• Clear and confident communicator.
• The ability to adapt to changing priorities and assist other teams as required.
• Experience of using Microsoft Office.

Desirable Skills:

Experience using CRM software e.g. Salesforce.

The Rewards

In return, we offer the chance to work for a dynamic company in an exciting and supportive working environment; we will reward you with a competitive salary; private health care; a contributory pension scheme; life insurance, enhanced maternity and paternity pay and flexible start times.

To Apply

To apply for the role please send a covering letter stating the skills you have from the requirements listed above and an up to date CV/resume. Please ensure you include the job title and reference number in your application.

Early application is encouraged and IES reserves the right to close this vacancy early should sufficient applications be received.

The Company

At IES we have been working in Climate Tech for the last 29 years and we consider the fight against Climate Change a moral imperative that drives all our decisions. We value People, Purpose and Innovation. We offer a flexible and supportive working environment and the opportunity to work with a team of friendly, interesting and diverse people from across the globe, who are passionate about what we do.

Our mission is to contribute to conserving the earth’s natural resources for future generations by reducing the carbon emissions of the built environment. IES is at the forefront of cutting-edge technology in the Climate Tech sector. Our Virtual Environment (VE) software is already the only tool that allows designers and engineers to simulate the full performance of a buildings. We are now expanding our portfolio with new solutions to tackle the built environment at any scale.

IES’ technology is supported by integrated consulting services and today its capabilities are expanding from use on individual buildings, to helping create sustainable communities, cities and countries.

We welcome applications from everyone irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation. Individuals are treated on the basis of their relevant skills and experience.

Information on all candidates being considered for roles within the organisation will be handled in accordance with the provision of the General Data Protection Regulations (as amended from time to time). For more information, please see our Recruitment Privacy Statement.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Company pension
• Cycle to work scheme
• Life insurance
• On-site parking
• Private medical insurance
• Referral programme
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Glasgow, G20 0SP

Reference ID: 2196