Ward Administrator

An exciting opportunity has arisen to join the Ward 1 and AMAU team as a Ward Administrator in Prince Philip Hospital.

We are looking for motivated and enthusiastic candidates with appropriate qualifications and experience to join our team.

The post holder will provide secretarial and administrative support to the Ward Manager and deputies, acting as personal assistant. They will act as first point of contact for all non-clinical issues on behalf of the Ward Manager. The post holder will also liaise with Health Board staff at all levels and outside contractors/suppliers.

This post offers an ideal opportunity to use administration skills to support senior sisters in all the clerical and administrative within a busy healthcare setting, to make a difference for staff and ultimately patient care. Including all ESR , allocate and data systems.

The successful applicant will provide support to the Senior Nursing Team in a professional, efficient and confidential manner, demonstrating a high level of adaptability and flexibility within the role.

Complex diary management is part of the role which will include being able to prioritise at very short notice, due to constantly changing circumstances.

We require someone who is enthusiastic and motivated and able to work to a very high standard of accuracy. An exceptional eye for detail and excellent organisational skills are also essential for this role and you will be expected to demonstrate initiative in planning your own workload in a way that supports the work of the Senior nursing team.

Excellent interpersonal skills are crucial and you will be required to develop effective relationships with a wide range of staff.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;

48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;

Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 07/06/23