Supply Chain & Logistics Coordinator

Supply Chain & Logistics Coordinator

Job Description

Helix Operations Limited provides access solutions worldwide for security, defence, and rescue operations. We supply equipment, systems, and training to clients around the world.

The role of Supply Chain & Logistics Coordinator requires a strong attention to detail and exceptional organisational skills. This position is responsible for managing the flow of goods through the supply chain and ensuring that products arrive at their destination on time and in good condition. It is a varied, fast paced, and challenging role that often requires the holder to work with multiple suppliers, customers, and manufacturers in tandem to ensure products are delivered or stocked as required.

This role also requires the successful applicant to work with the members of the Helix Operations management team and other third-party companies to facilitate sales, business growth and logistics requirements.

Responsibilities & duties

The role requires the successful candidate to provide administrative support as follows:

· Issuing Request for Quotes (RFQs) to suppliers

· Raising stock and non-stock PO’s on the ERP System

· To create and send purchase orders to manufacturers, sub-contractors, and suppliers.

· To maintain a continued and ongoing dialogue with suppliers and subcontractors to ensure they meet their delivery commitments.

· Liaising with Sales to ensure customers are continually informed about their existing orders including the communication of delays and changes to planned completion dates.

· To support the attainment of monthly sales targets

· Ensure the purchase order files are kept up to date.

· Liaising with freight forwarders to obtain quotations and coordinate the cost effective and efficient global transport of incoming and outgoing products to meet customer requirements and delivery dates.

· Managing and maintaining import and export documentation ensuring compliance with the latest legislative guidelines.

· Liaising and building strong relationships with suppliers, and manufacturers to obtain the required commercial information to enable the creation of customer quotations.

· To create new and amend existing data sheets for company products, materials, and equipment.

· Maintain the Non-Disclosure Agreement (NDA) register.

· Ensure the supplier contract register is up to date and contract scanned and filed.

· The duties listed are not exhaustive and may be varied from time to time as dictated by the changing needs of the business. The post holder will be expected to undertake other duties as requested by his/her manager.

Ideally, we are looking for a person with:

• 1-2 years relevant commercial experience in buying/purchasing/procurement role with good business acumen.
• Proficient in the use of Microsoft office, in particularMicrosoft Excel.
• Excellent written and verbal communication skills.
• Excellent organisation and negotiating skills, with the ability to prioritise a busy workload, meet deadlines and work calmly under pressure.
• Be a motivated, self-starter and can demonstrate a high level of accuracy and attention to detail in their work.
• Responsible and reliable, capable of working individually as well as part of a team
• Must have critical thinking and problem solving ability, with good numerical and analytical skills.
• Be flexible and adaptable to change to meet the needs of the customer working across different time zones.
• Knowledge of purchase order processing and supply chain coordination.

Hours

37.5 hours per week, Monday to Friday.

Job Type: Full-time

Salary: £22,000-£24,000 dependant on experience.

Job Type: Full-time

Salary: £22,000.00-£24,000.00 per year

Benefits:

• Company pension
• Employee discount
• Flexitime
• On-site parking

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• Bangor, LL57 4FA: reliably commute or plan to relocate before starting work (required)

Work Location: One location