Finance Accounts Assistant

This is a 6-month part-time (3 days a week) FTC with a vision to become permanent

Apps IT Limited is a specialist IT recruitment company focused on global clients running complex Cloud enterprise solutions. Founded in Bromley in 2000, Apps IT is now headquartered in the City of London, with subsidiaries in America, Canada, and the Netherlands. Over 50% of Group revenue is generated outside of the UK, predominantly from contractor placements across Europe, the Nordics, APAC, and North America. The company is owned by two Founding Directors and a majority shareholder.

In 2020 our formal internal account’s function was outsourced to a third-party specialist (TPS); they are responsible for the day-to-day running of all AP, AR, month-end, production of monthly MI and Board Pack, as well as working closely with our auditors as needed. The TPS provides these services across all entities, UK, North America, etc.

Due to further growth plans, it has been decided to bring the accounts/ finance function back in-house. The team is made up of three people at present, this person will report to our FICO and one of our founding Directors.

• Experience in a very customer focussed, medium size organisation. We are very customer focussed and want everyone we interact with to have a great experience of dealing with Apps IT
• Ideally experienced in dealing with multiple currencies – we primarily deal with GBP, EUR, and USD.
• Prior experience with Xero or similar software is needed, competent with Excel
• Must be able to work well in a team, have excellent written and telephone communication skills, be responsive, and be able to adapt to changing priorities.
• A positive, can-do attitude, and solutions focussed approach

Main duties to include:

• Process accounts payable and accounts receivable, including speaking with suppliers and clients as needed for problem resolution; ensure all contractors and suppliers are paid on time
• Support the FC with sales ledger management and cash collection including debtor issue management
• Support the FC with purchase ledger management and payment process including supplier issue resolution
• Banking & bank reconciliations
• Work with FC for VAT and other tax returns and filings
• Work with FC on Aged debt reporting/ collection
• Ensuring contractors and suppliers are paid on time – issue resolution
• Work with FC and Finance Manager and external accountants to manage the audit and assist annual tax and statutory processes.
• Work alongside the internal team in preparing payroll, commission reports, cash flow, and other reports as needed from time to time
• Support month-end and year-end close process as well as the annual audit
• Ensure that all the accounting policies are followed and reflected in the financial accounts.

Must Haves:

• Must have very detailed experience of multi-currency
• Must have very detailed experience of multi-currency
• Must have lots of VAT experience and be familiar with cross-border sales tax queries
• Must have experience reporting to Finance Controller level and be able to make a meaningful contribution to Board Pack/ Management Accounts
• Must have very detailed experience of multi-currency

Nice to Have:

• Worked for a recruitment company, or somewhere with a lot of exposure to processing supplier invoices in a similar fashion – i.e., based on timesheet approval, etc
• Worked with Evertime/RSM Intime or similar self-billing systems
• Experienced in intercompany cost allocations
• Be part-qualified ACCA or similar
• Have experience with delegating tasks or having more junior members of a team reporting in/ assisting

We foresee this position being remote/hybrid (to your preference), however, in the first few weeks, we imagine being in the office more so will be useful to all.

Job Types: Part-time, Fixed term contract
Contract length: 6 months
Part-time hours: 27 per week

Salary: £28,683.00-£35,361.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Private medical insurance
• Sick pay
• Wellness programme
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London, EC4N 7BP: reliably commute or plan to relocate before starting work (required)

Experience:

• Finance and accounting: 5 years (preferred)

Work Location: Hybrid remote in London, EC4N 7BP