Official Specifications
Role Overview & Mandate
Executive Summary
Location: London or Guildford (hybrid) Salary: Dep on exp + annual bonus + benefits ...
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Location: London or Guildford (hybrid)
Salary: Dep on exp + annual bonus + benefits
About Us
In the UK, Allianz Insurance employs over 8,000 people up and down the country. The company’s Head Office is situated in Guildford, Surrey, plus we have additional support services with over 1,000 people based in Trivandrum, India.
We offer commercial insurance with a full range of products for sole traders, right up to large commercial organisations. We also provide a range of personal insurances including, home and motor, musical, legal expenses insurance and cover for pets and horses.
We're a global company, but from the very first day you join our team you’ll know that your contributions are valued. We offer world class learning and career development opportunities and celebrate an inclusive culture. Find out more about Allianz Insurance.
We are looking for a highly organised Executive Assistant to the Chief Compliance and Corporate Affairs Officer who has excellent communication skills, the ability to build effective relationships and liaise with internal and external stakeholders at all levels. This role will have access to confidential information and the successful candidate must be able to work in a private and considered way.
The successful candidate will be required to work out of and travel to the Guildford and/or London offices, as well as work from home. This role will also require flexible working hours to suit the demands of the job.
Key Responsibilities
- Co-ordinate internal and external meetings and manage email correspondence, requests, and enquiries in a timely manner
- Ensure agendas/itineraries for meetings are organised proactively and in advance of meetings
- Attend meetings and take confidential meeting minutes whilst ensuring that follow up for closure of actions is achieved
- Prepare complex reports and presentations, ensuring that submission deadlines are kept
- Work closely and collaboratively with the Heads of Department team providing support during busy periods
- Build cross-functional relationships with both external and internal stakeholders
- Ensures key meeting reports, minutes, slide packs/meeting papers, action updates and presentations are completed and issued in good time
- Organise both team and offsite events
- Prepare expense reports ensuring submissions are made ahead of time
- Manage all HR administration and support
Skills Required
- Knowledge of Microsoft Office – Word, Excel and Outlook, and an aptitude to learn new software
- A flexible and ‘can do’ working style
- Possess the willingness to learn, improve and adapt
- An initiative-taking positive attitude
- A natural problem solver who remains calm under pressure
- Meticulous attention to detail and committed to delivery of outstanding service
- Excellent interpersonal and communication skills
- Good time management and organisational skills
- Ability to perform duties independently as well as within a team
Benefits
Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from – including: retail discounts and insurance cover - so you can pick a package that’s perfect for you. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including:
- Annual bonus scheme
- 22 days holiday & 1 addition for birthday plus bank holidays
- Contributory pension scheme
- Group Income Protection
- Flexible buy/sell holiday options
- Global Career development benefits
- Health and Wellbeing
- Ensure equal pay
- Flexible working arrangements
- Full time and part time policies
- Employee parental support
- Maternity & paternity leave
- Development days
- A discount up to 50% on a range of insurance products including car, home and pet
- Retail discounts
Allianz is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
At Allianz we believe that the difference in our people makes the difference to our business. We’re committed to removing any barriers in our recruitment process so if you’re having difficulties with your online application or any other stage, please email us at hr-recruitment@allianz.co.uk
For external applicants only –
Please be aware that we will require satisfactory pre-employment evidence to include DBS, Financial Probity and Fraud checks, before you can commence employment with us.
Job Level:
Professional
Location:
Guildford, ENG, GB, GU1 1DB
Available until:
21/02/2023
Area of Expertise:
Strategy / Executive assistant
Unit:
Allianz UK
Employing Entity:
Allianz Management Services Ltd
Job Type:
Full-Time
Remote Job:
Hybrid working
Employment Type:
Permanent
ID:
21867
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